Accounts Payable Officer

Accounts Payable Officer job description & role information

For employers looking to fill an Accounts Payable Officer vacancy, the following sample AP job description can help you to attract the best candidates for the role. By tailoring this Accounts Payable position description according to your company's specific job requirements, you have an excellent interview tool for comparison purposes.

For job seekers looking for an Accounts Payable Officer role, this job description details what the role may involve and what skills and experience are required to give you the best chance of securing the position.

Accounts Payable Officer role description:

Typically reporting to the Finance Manager or Accounts Payable Manager in larger companies, the Accounts Payable Officer maintains the processing and payment of vendor invoices accurately and in a timely manner.

Typical AP Officer job duties and responsibilities:

To efficiently manage the paying of invoices owed by the company, an Accounts Payable Officer must perform a wide range of job duties and responsibilities. These may include, but are not limited to:

Check the accuracy of invoices
Input and code invoices to the cost centre
Process invoices
Match invoices with Purchase Order (if applicable)
Send invoices to the Manager for payment approval
Schedule pay runs based on standard company payment terms
First point of contact with Debtors chasing payment of invoices
Verify and process employee expense claims and manage the approval and payment process
Update and maintain vendor database promptly
Perform reconciliations including supplier statement reconciliations, credit card reconciliations and more
Support the month-end process by providing supporting documentation for month-end journals
Report on Aged Payables plus other ad-hoc reporting where applicable
Identify improvements to the accounts payable process

Skills and attributes:

The more common skills and attributes that are most needed for this role may include:

Solid understanding of basic accounting and accounts payable principles
Proven ability to calculate, post and manage financial records
Accurate data entry skills
Ability to build good relationships with vendors and suppliers
Ability to prioritise and multitask
High level of accuracy and attention to detail
Excellent verbal and written communication skills
Ability to work as part of a broader team
Intermediate computer software skills, including Excel and Accounting packages

Salary guide:

$55 - 75K + Super

Progression:

For hiring managers ready to recruit an Accounts Payable Officer, download our job description template.

For job seekers who need to write or update their resume, download our resume guide and template.

Frequently asked questions

An AP Officer is responsible for processing supplier invoices including pay runs, reporting, reconciliations and being the first point of contact for Debtors chasing payment.

An Accounts Payable Officer maintains the processing and payment of vendor invoices.

There are no specific qualifications needed to become an Accounts Payable Officer, but you do need a solid understanding of basic accounting and accounts payable principles.

Typically, an AP Officer role pays between $55K and $75K + Superannuation depending on the size of the company.

You often get into Accounts Payable if you have a background in general administration duties or as a fresh Graduate.

Accounts Payable Officer